This post offers tips and insights to help you when considering services specializing in office cleaning. We will touch on the following :
- Choosing a cleaning service for offices.
- Cleaning service considerations.
- The average cost of office cleaning and the factors affecting it.
- Access our simple office cleaning cost calculator to calculate the cost of cleaning your office.
- Contract considerations.
- Frequently asked questions, along with the answers.
- Resources that you can use to improve your knowledge of office cleaning and the industry.
Let’s get started!
How To Choose a Professional Office Cleaner
Trust is an important factor when it comes to choosing a cleaning service. You’re not going to be following them around as they clean your office, and you have to take into consideration they have access to documents and could be listening to the chatter going on in the office; therefore, you want to make sure you’re using a service you can trust and depend on.
To make the right choice when choosing a professional cleaner, do a little bit of research and ask if other business owners use their service. You can also search for online reviews to see what other people have experienced with the company.
You can interview the account representative or business owner to understand who you’re dealing with and see if you get along with them. You want a company you feel good about, and you need to have a good relationship with them.
You can start off on a trial basis before signing any contracts to see how it goes. I would also recommend that you drop in unannounced during cleaning hours. An unannounced visit from time to time allows you to see how the crew is performing and if any activity you disapprove of is taking place.
Consider a service that will ensure they stick to their schedule. Can you imagine if you had visitors in your office and the cleaning crew showed up unexpectedly? You’re better off having the cleaning crew come in after-hours or in the evening. You don’t need vacuum cleaners and a crew cleaning your office during business hours, especially if you have a lot of meetings and phone conversations.
You will want to choose an office cleaner that is bonded and carries their own insurance policy, just in case there is an accident with one of the cleaning crew members or damage to your property.
Even though your business is insured, you want to confirm they have their own insurance policy. Then, if an incident occurs because of the office cleaning crew, it will go against their insurance and not yours so that your premiums don’t increase.
Consider the years of business and experience the company has. A company with years of experience could be a better match than one starting off. You need a company that understands your needs and can provide them without any effort on your part while providing excellent service.
You may want to look into the chemicals used by the company. In addition, you may want a cleaning company that uses safe chemicals and disinfectants to ensure your office is sanitized while using safe chemicals for the environment.
Office Cleaning Cost?
The cost of cleaning your office will vary on factors such as:
- Whether you want the office tidied up or deep cleaned.
- How many washrooms and windows are in your office.
- The amount of square footage of the office.
- The frequency of cleaning.
- Whether the cleaning crew is on a contract or if you use them when needed.
- The location you do business is another factor. A cleaning crew in a large city may be more expensive than one in a rule area.
With many factors affecting the cost of cleaning, you can get a general idea of what to expect.
According to Desert Oasis Cleaners, the following will give you an idea of the costs.
The average cost per sq. ft. is $0.11 when you have a contract or use the cleaning service regularly. On the other hand, one-time cleaning services per square foot vary from 0-1,000 square feet at $118 up to 9,000-10,000 sq feet at $463. The average hourly rate is $75 per hour.
Should You Sign a Cleaning Contract?
Signing a contract is something to consider if you want better pricing and to ensure you have secured the service of a cleaning company. But, of course, you can always ask for a trial, and if things go well, then sign a contract.
You will want to focus on the following when it comes to cleaning contracts.
Regular Cleaning Schedule
One of the reasons to sign a contract is to ensure the cleaning company adheres to a strict schedule. The last thing you need is a company that doesn’t show on time or not at all or comes and goes as they please.
What Is Included in a Regular Cleaning
Define what is to be cleaned regularly, e.g., vacuuming, dusting, wiping down desks, mopping floors, waste removal, etc.
Deep Cleaning Schedule
Define how often your office is deep cleaned and what is cleaned, shampoo rugs, upholstery, hard-to-reach places are cleaned, mop the floors, etc.
You will want to define what chemicals are used, especially if you are focused on certain chemicals like those that protect the environment.
Renewal and Termination
It’s important to define what happens if either party cancels the contract. You definitely want to make sure you are not locked into a service you no longer need or want. You also want to define the renewal process, which may include an increase in fees. When you know what is agreed upon, you don’t have to go through the negotiation process every year and know what to expect.
You will want to include how to pay for the cleaning service and when payment is due. Payment details are not something you want to leave up in the air.
Below you’ll find some frequently asked questions, answers, and opinions.
Should You Use a Professional Office Cleaning Service or Do It Yourself?
If you have a large staff and have a busy operation and can afford it, I would use a professional office cleaning service. That way, you provide a safe and clean work environment for your staff and clients. If you are just starting out or a small one-person operation, you can do your own cleaning. Doing a little research can give you the latest tips to ensure your office is clean and sanitary. You can check out the tips provided in the resources section of this post for the latest tips for cleaning your office.
What Is Included in a Deep Clean of an Office?
A deep clean is exactly as the name implies. It’s taking more time to clean and clean more of your office.
A Deep Clean Can Include Cleaning the Following:
- Light Fixtures
- Door Handles
- Seating Area and Furniture
- Carpet Cleaning and Shampooing
- Heating and Cooling Vents
- Kitchens and Bathrooms
Deep Cleaning Can Also Include the Sanitation of the Following:
- Office chairs
Why Is Deep Cleaning Important?
Deep cleaning keeps your office sanitary and provides a healthy work environment while keeping your office maintained.
Imagine working in an office space that has never been cleaned or only once a year. As a result, the air would be stale, and energy in the office would be low, making you feel like you were working in an outdated, unprofessional office.
How Often Should an Office Be Cleaned?
If you have a large staff, cleaning will be required more often. Some offices are cleaned daily. The number of visitors you have to your office will also determine whether you need daily cleaning.
If you don’t have a lot of employees and a small amount of walk-in traffic, you can get away with cleaning once or twice a week. Likewise, if you do a lot of your own tidying up, you will naturally not require professional services as much.
When it comes to deep cleaning, once a month or two to three months will work, depending on your preference and needs. For example, during Covid, some offices would perform a deep cleaning once a week.
How Long Does a Professional Office Cleaning Take?
The time needed to clean an office depends on how much square footage you have, how many crew members are on the cleaning team, and if you have regular or deep cleaning.
On average, for regular cleaning of an office with a square footage of 2,000 sq feet, consider 1 hour per crew member. So naturally, having a lot of desks and cubicles in that area will take more time, and washrooms and kitchens will also require more time.
How Do You Know if a Cleaner Is Trustworthy?
You can check to see if the company has a physical address, a phone number, and a website. You can check the better business bureau. You can search for online reviews and do a company background check. If the company has a strong online presence, you will be able to search for reviews people have posted online.
If the company has a great review, but you don’t feel good about dealing with the owner, then move on. If you have trust issues from the start, things will not likely get better. Move on to another company you will be comfortable with.
You now have an overview of the office cleaning process. We have looked at what to look for in a company. We touched on considerations for a cleaning contract and have gone over the average pricing and frequently asked questions.
When choosing a cleaning service for your office, take your time to ensure they are the right fit for your business.
Whether you hire an office cleaning service or decide to do it yourself, below, you’ll find a few resources that offer tips for office cleaning. The links lead to search results ensuring you have the most popular and updated information.
Top Office Cleaning Services
From the link below, you can go through google search results for the top cleaning services in your area.
By comparing the services offered by the leading companies, you gain a better understanding of what services are available and what works best for you.
While going through each service, you may want to write down the most important cleaning services and options that appeal to you.
Whether you hire a service or do your own cleaning, books are another source of information that will improve your knowledge and understanding of effective office cleaning. Even though books are highly detailed and organized, you don’t have to read the book from cover to cover; instead, you can flip to the chapter that appeals to you for the information you want.
The news is another excellent source of information for any topic. For example, you can use Google News to browse the media’s coverage of office cleaning services. Look for tips, insights, and what to avoid when choosing a company that offers professional cleaning services.
Videos are another excellent source of information, especially if you’re a visual learner. YouTube offers excellent tutorials. Take a few minutes to browse through the videos for office cleaning to broaden your understanding and get tips and insights that you can use whether you hire a company or do it yourself.