Employee Write Up Forms – Here’s What You Need To Know

January 20, 2020 749 views

A Collection of Resources Dealing With Employee Write-Ups

Most managers secretly hope that they’ll never need to write up their employees. We like to be optimistic and to think that we’re not going to have any problems and most of the time that’s exactly what happens.

It’s also important to remember that at many small businesses, and most companies in general, managers and employees are friends on a social level. The problem is that when it’s time to share negative feedback, it can be challenging to confront employees for fear of upsetting them or hurting their feelings.

If you spend enough time in business or working as a manager, you’re eventually going to need to write up an employee, and that means you’re going to need an employee write-up form. The whole point of these forms is to create a tangible document for the records of both the employer and the employee.

But at the same time as all this, we’re increasingly under time pressure, and so if we don’t create and prepare these forms ahead of time, then it can be an unpleasant surprise when we need to use one and we have no idea where to start. That’s why it’s a good idea to familiarise yourself with these forms and how they’re used as soon as you start to think about hiring someone. It’s always better to be prepared.

But what exactly do you need to know? And what are the best resources for you to take advantage of? The good news for you is that we’ve brought them all together for you right here.

When to use employee write-up forms

Employee write-up forms should be used every time you need to provide documented negative or constructive feedback to any employee. Some companies use forms to provide positive feedback too, by including copies of the forms in employees’ personal records and development plans.

But broadly speaking, most forms are used to provide negative and/or constructive feedback to employees. These forms can help you stay focused on the issue and take some of the sting out, especially when you meet face-to-face, they also act as something slightly more formal than a traditional verbal warning.

These forms can be an effective way to provide some structured feedback to your employees, but only as long as you don’t over-use them. If you send out too many then they’ll start to lose their impact and be seen as something of a joke by your employees. Instead, you want to make sure that they cut through the noise, grab employees by the collars, and give them a little shake.

If you get your approach just right, you can improve communication within your company while simultaneously aiding personal development and stopping your employees from making the same mistakes over and over again. Everybody wins! And if the worst comes to worst and you need to terminate the employee, you’ll have the documentation to fall back on to prove that they’re not up to the required standard.

What to include

Different companies use different standards, and in some cases, different managers at the same company use totally different forms to provide feedback. We’ve shared some different templates here for you to use as a starting point, but feel free to create forms of your own or to modify the ones that we’ve shared to address your needs.

After all, the decision of what to include is mostly a matter of personal preference, be sure to include the date, the employee’s name, the manager’s name, and the specifics of the complaint. As a general rule, it’s better to include more information than too little information, because both the company and the employee may need to refer back to it.

If you’re still not sure what to include in your employee write up forms, read on to take a look at some of the best downloadable forms, as well as some courses, videos, and more. We’ve created this post specifically so you’ll know what you should include in your write-up forms.


In addition to the information above, you’ll find resources that offer tips related to employee writeups and sites that offer forms you can download and use as is, or modify to include the information relevant to your situation. Have a look to see what works best for you.

Downloadable Employee Write Up Forms

Employee Write Up Form – Downloadable – Printable [Word+PDF]

Employee Write-Up Forms | eForms – Free Fillable Forms

46 Effective Employee Write Up Forms [+ Disciplinary Action Forms]

130 Printable Employee Write Up Form Templates – Fillable Samples in PDF, Word to Download | PDFfiller

Download Employee Write-up Form | PDF | RTF | Word | FreeDownloads.net

Free Employee Warning Notice Template – PDF | Word | eForms – Free Fillable Forms

How To Fill Out A Employee Write Up Form

Download Employee Write-up Form | PDF | RTF | Word | FreeDownloads.net

How To Write Up An Employee

See our article for writing up an employee. Included in the article you’ll find the following sections:

  • How To Write Up An Employee
  • Employee Write Up Laws
  • Employee Write Up Forms
  • Valid Reasons To Write Up An Employee

See How to Write Up an Employee Using These Unique Resources

Verbal Disciplinary Warnings

A Step by Step Disciplinary Procedure-From Verbal Warning to Dismissal – Employment Rights Ireland

How to Deliver a Verbal Warning to an Employee (Plus Talking Points)

126 Printable Verbal Warning Template Forms – Fillable Samples in PDF, Word to Download | PDFfiller

10+ Verbal Warning Templates – PDF, Word, Apple Pages

Specific Disciplinary Warnings

Written Reprimand Sample for Employee Attendance

5 Ways to Handle Employee No-Call, No-Shows – When I Work

What to Do When No-Call/No-Show Employees Reappear

How to Write Up an Employee for Insubordination – Joseph Chris Partners

Insubordination: What it is, How to Deal With It Effectively

How to Reprimand an Employee for Excessive Absences | Career Trend

Legalities Related To Write-ups

The Quick Guide to Employee Discipline: What Every Manager Needs to Know – When I Work

Labor Laws Regarding Disciplinary Actions | Chron.com

Discipline laws & HR compliance analysis

Legal Issues to Consider When Disciplining Employees | Lawyers.com

Disciplining Your Workers Requires a Legally-Sound Policy

Viewpoint: There Are New Limits on Disciplining Employees


Courses on Udemy.com Related to Disciplinary Warnings


Books from Amazon Related to Disciplinary Warnings

Google Book Search Related to Disciplinary Warnings

The Latest about Disciplinary Warnings

In this section, you’ll be able to stay up to date on the latest related to this topic, including the latest news, Google searches, videos, what people are tweeting, and more.

Google Searches

Latest Searches Related to Disciplinary Warnings

Latest Scholar Searches Related to Disciplinary Warnings

Latest Image Searches Related to Disciplinary Warnings


Latest News Related to Disciplinary Warnings


Tweets Related to Disciplinary Warnings


Videos Related to Disciplinary Warnings