How To Start A Kids Party Planning Business

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Image of kids eating party cake

A Quick Overview of Starting A Kids Party Planning Business

Kids Party Planning Business Overview:

A normal day may start with early morning preparations for an afternoon party. After packing up, you may have meetings with different clients to work out details for their parties.

You might cook meals and cakes for your afternoon party. After all the preparations are done you will have to drive to the party location and begin setting up.

You may have to coordinate with the caterer and any other entertainment that will be there, like clowns. After the party, you will have to tear down your equipment and return home.

Considerations:

There are a few things to consider before you start. First, decide whether or not to have an office and shop. Having space will bring credibility and give you a place to showcase and store your equipment. However, it can be expensive to rent or buy commercial property.

Also, consider the different services you plan to offer. You may only supply games and activities and coordinate with other party professionals such as clowns or face painters. You may need to cater or supply a DJ. The more options you provide, the more business you can bring in; however, special equipment can be expensive to purchase.

Finally, consider buying a franchise like Oogles n Googles. This can cost some money up front but gives you name recognition and a proven business model.

Skill Set:
  • Scheduling parties
  • Coordinating party elements
  • Shopping for party supplies
  • Loading and unloading equipment
  • Setting up different pieces of equipment
  • Cooking (possibly)
  • Face painting or clowning (possibly)
  • Working with parents and children
  • Ability to work well with children
  • Flexibility with hours
  • Catering skills
  • Etiquette knowledge
  • Great multi-tasking skills
  • A high level of creativity and imagination
  • Know space requirements for certain events
  • Problem-solving skills
  • Patience
  • Fun personality
  • List of Common Business Skills
Employee and Job Consideration During The Start-Up Phase or In The Future:
Approximate Daily Hours Needed:

General Hours of Operation: Children’s parties usually take place on weekends and normally last 4 to 5 hours. However, you may have a shop open during normal business hours such as 9:00 a.m. to 5:00 p.m.

Setup can take about 2 hours, cleanup can about 2 hours, and additional hours are taken during the week to keep track of inventory and meet with clients.

Equipment, Supplies, & Services During Start-up OR In The Future:
  • Activity supplies
  • Food
  • Cleanup equipment
  • Tables and chairs
  • Commercial grade transportation
  • Themed presentation materials
  • Warehouse or storage facility
  • Helium for blowing up balloons
  • Air compressor for blow-up toys and tents
  • Costumes
  • Essential office equipment
Monthly Expenses and Operating Costs To Consider:

In addition to our list of common business expenses, your party planning business, will require a budget for the ongoing cost of, equipment rental fees, food supplies, activity supplies, permits, etc.

Licenses:

You may need a catering license, as well as pass health inspection requirements if you are catering and serving the food and drinks yourself

You should also investigate obtaining a liability insurance policy

See Our Page on Licenses and Permits

Approximate Minimum Startup Cost:

Entrepreneur Magazine estimates that the average startup costs for a children’s party planning business may be less than $2,000 USD.

Pros and Cons:

The Pros:

  • High Demand
  • It’s a fun
  • It can grow into other, complementary services
  • Flexible hours

The Cons:

  • Kids can be hard to handle and kept from being bored
  • Weekend hours are your primary work hours
  • It can be slow and/or competitive depending on your area and the economic climate
Type of Customers You Need to Attract:

Your customers will be parents with kids that have special occasions. You can reach some of your potential customers by sending out brochures to parents in your area. Write fun, informative articles for local newspapers. Get a local radio interview on how to keep your kids occupied during the summer. Place ads in in local publications.

Statistics:

According to White Hutchinson Leisure and Learning Group, the children’s party planning business is a multimillion dollar a year business which has seen a 20% increase in annual spending in the last 15 years.

Revenue:

According to foundvalue.com, the fee for a basic party can start at $500 USD, while more extravagant parties can exceed $3,000 USD.

Resources:

A Day In The Life of A Party Planner:

Day in the life of a party planner | Plannerslounge.com

A Day in the Life of an Event Planner | Printsome.com

Starting Your Business

How To Start A Business Step By Step – A list of important issues you need to address when starting your business, created in a checklist style.

 

Articles & Tips For Kids Party Planning:

Children’s Party Planning – Business Idea Center | Entrepreneur.com

Children’s parties: a winning formula for entrepreneurs | Guardian Small Business Network

Children’s party planner | CNNMoney

Starting a Children’s Party Entertainment Business | Business.com

Start Your Own Party Planning Business | Celebrations at Home

How to start a children’s party business | Businessplusbaby.com

Party Planning Industry Tips:

How to Become a Professional Kids Party Planner! | Catch My Party

10 steps to a perfect party | Kidspot

Birthday Bash!: Party Planning Tips & Tricks | Parents.com

Birthday Party Planning 101 | Martha Stewart

Child’s At-Home Birthday Party Checklist | Real Simple

Party Planning: How to Throw The Cutest Kid’s Birthday Party | Lauren Conrad

Kids Party Ideas by a Professional Party Planner | Party-ideas-by-a-pro.com

5 Tips to Plan Your Kid’s Next Party Like a Pro | Babble.com

Industry Niche

Find Your Event-Planning Niche | Entrepreneur.com

Devour the Details: Find Your Event Planning Niche | Devourthedetails.blogspot.ca

Books:

Amazon.com: Kid’s Party Planner (Smart Style) eBook: Amy Barnes: Kindle Store

Penny Whistle Party Planner: Meredith Brokaw

Priscilla Willa, Party Planner eBook: Michelle McCormick: Kindle Store

Birthday Party Games: Over 100 Fun and Entertaining Game Ideas for Birthday Parties | Shelley Ashworth.

Software:

8 Free Event Planning Software That Will Make You a Rockstar | Whova.com

Supplies:

Party Supplies Store: An Online Party Stores Near You | Orientaltrading.com

Birthday Party Supplies, Party Themes & Birthday Ideas | Birthdayexpress.com

Birthday Party Supplies | Orientaltrading.com

Kids Birthday Party Supplies & Kids Party Ideas at Birthday in a Box | Birthdayinabox.com

Kids Birthday Party Supplies at Birthday Direct | Birthdaydirect.com

Birthday Party Supplies for Kids & Adults – Birthday Party Ideas | Party City

Party Planning News And Trends:

Kids Birthday Parties Are Big Business For Brands | Punchbowl

Kids birthday parties keep getting more extravagant. Here’s how we let it happen | Slate.com