A Quick Overview of Starting A Kids Party Planning Business
Kids Party Planning Business Overview:
A normal day may start with early morning preparations for an afternoon party. After packing up, you may have meetings with different clients to work out details for their parties.
You might prepare meals, snacks, and the cake for your afternoon party. After all the preparations are done you will have to drive to the party location and begin setting up.
You may have to coordinate with the caterer and any other entertainment that will be there, like clowns. After the party, you will have to tear down your equipment and return home.
There are a few things to consider before you start. First, decide whether or not to have an office and shop. Having space will bring credibility and give you a place to showcase and store your equipment. However, it can be expensive to rent or buy commercial property.
Also, consider the different services you plan to offer. You may only supply games and activities and coordinate with other party professionals such as clowns or face painters. You may need to cater to or supply a DJ. The more options you provide, the more business you can bring in; however, special equipment can be expensive to purchase.
Finally, consider buying a franchise like Oogles n Googles. This can cost some money upfront but gives you name recognition and a proven business model.
- Scheduling parties
- Coordinating party elements
- Purchasing the right party supplies
- Loading and unloading equipment
- Setting up different pieces of equipment
- Meal and snack preparation
- Catering skills
- Face painting or clowning (possibly)
- Working with parents
- Ability to work well with children
- A high level of creativity and imagination
- Know space requirements for certain events
- Problem-solving skills
- Fun personality
- Common Business Skills
Employee and Job Consideration During The Start-Up Phase or In The Future:
- People to set up for the party
- people to clean up
- people to help supervise children during the party
- Common staff positions needed to run some businesses
Approximate Daily Hours Needed:
General Hours of Operation: Children’s parties usually take place on weekends and normally last 4 to 5 hours. However, you may have a shop open during normal business hours such as 9:00 a.m. to 5:00 p.m.
Setup can take about 1-2 hours and the same goes for the cleanup, and additional hours are taken during the week to keep track of inventory and meet with clients.
Equipment, Supplies, & Services During Start-up or In The Future:
- Activity supplies
- Cleanup equipment
- Tables and chairs
- Vans and trucks to transport tables, chairs, bouncy castles, etc.
- Themed presentation materials
- Warehouse or storage facility
- Helium for blowing up balloons
- Air compressor for blow-up toys and tents
- Essential office equipment
Monthly Expenses and Operating Costs To Consider:
In addition to our list of common business expenses, your party planning business will require a budget for the ongoing cost of, equipment rental fees, food supplies, activity supplies, permits, etc.
You may need a catering license, as well as pass health inspection requirements if you are catering and serving the food and drinks yourself
Speak to a qualified insurance broker and make sure you have the right insurance for this business. For example, if you are providing rides, bouncy castles, tables, chairs, and anything that someone uses that you own and they get hurt you can be held liable. If you serve food and someone gets sick you can be liable. You want to make sure you’re covered for all liability, damage, and accidents that may occur.
Approximate Minimum Startup Cost:
Entrepreneur Magazine estimates that the average startup costs for a children’s party planning business may be less than $2,000 USD.
Pros and Cons:
- High Demand
- It’s fun
- It can grow into other, complementary services
- Flexible hours
- You can run it part-time
- Kids can be hard to handle and kept from being bored
- Weekend hours are your primary work hours
- It can be slow and/or competitive depending on your area and the economic climate
Type of Customers You Need to Attract:
Your customers will be parents with kids that have special occasions. You can reach some of your potential customers by sending out brochures to parents in your area. Write fun, informative articles for local newspapers. Get a local radio interview on how to keep your kids occupied during the summer. Place ads in local publications.
According to White Hutchinson Leisure and Learning Group, the children’s party planning business is a multimillion-dollar a year business which has seen a 20% increase in annual spending in the last 15 years.
According to foundvalue.com, the fee for a basic party can start at $500 USD, while more extravagant parties can exceed $3,000 USD.
A Day In The Life of A Party Planner:
Day in the life of a party planner | Plannerslounge.com
Articles & Tips For Kids Party Planning:
Children’s Party Planning – Business Idea Center | Entrepreneur.com
Children’s parties: a winning formula for entrepreneurs | Guardian Small Business Network
Children’s party planner | CNNMoney
Starting a Children’s Party Entertainment Business | Business.com
Start Your Own Party Planning Business | Celebrations at Home
How to start a children’s party business | Businessplusbaby.com
Party Planning Industry Tips:
How to Become a Professional Kids Party Planner! | Catch My Party
10 steps to a perfect party | Kidspot
Birthday Bash!: Party Planning Tips & Tricks | Parents.com
Birthday Party Planning 101 | Martha Stewart
Child’s At-Home Birthday Party Checklist | Real Simple
Kids Party Ideas by a Professional Party Planner | Party-ideas-by-a-pro.com
Find Your Event-Planning Niche | Entrepreneur.com
Devour the Details: Find Your Event Planning Niche | Devourthedetails.blogspot.ca
Amazon.com: Kid’s Party Planner (Smart Style) eBook: Amy Barnes: Kindle Store
Penny Whistle Party Planner: Meredith Brokaw
Priscilla Willa, Party Planner eBook: Michelle McCormick: Kindle Store
Party Supplies Store: An Online Party Stores Near You | Orientaltrading.com
Birthday Party Supplies | Orientaltrading.com
Kids Birthday Party Supplies at Birthday Direct | Birthdaydirect.com