Start a Resume Writing Business

Introduction

Helping others land their dream job is not only rewarding—it can also be a profitable business opportunity.

If you have a talent for writing, an eye for detail, and a passion for career development, starting a resume writing business might be the perfect fit.

With more job seekers turning to professionals for help crafting standout resumes, there’s growing demand for skilled resume writers.

This guide will walk you through the essential steps to launch a resume writing business that truly makes a difference.

Steps to Starting a Resume Writing Business

1. An Overview of What You’re Getting Into

Is Starting a Resume Writing Business the Right Step for You?

The Key Factor: Passion for Success

There is a key factor to succeeding in business, and that factor is you! Understanding how you feel about owning and running a resume writing business is important.

Passion is a crucial element for success in your own business. Passion is the driving force you need.

The Power of Passion

When you’re passionate about your business and problems arise, you look for solutions. On the other hand, without it, you’ll look for a way out.

How passionate are you about owning your own resume writing business?

An Interesting Perspective

Imagine you were granted 5 wishes for anything you want. No restrictions! Now an important question: Would you start a resume writing business with one of your wishes in this situation?

If your answer is yes, it shows that you are passionate about owning and operating a resume writing business and are heading in the right direction.

Explore Your Desires

However, if your answer is no, it prompts another question: What would you prefer to do instead? Perhaps, you should pursue that path instead.

Passion is Paramount

In summary, you need to be passionate about the business you are starting to increase your chances of success. Without passion, you may be fitting an uphill battle.

For More, See How Passion Affects Your Business. Also, see, Considerations Before You Start Your Business to identify key points for a new business owner.

2. Gaining an Overview of Owning a Resume Writing Business

Next, let’s spend some time on key issues to give you an overview of what to expect from owning and running your business.

a.) A Quick Overview of Owning a Resume Writing Business

What is a Resume Writing Business?

A resume writing business focuses on helping individuals create professional and effective resumes.

These documents are essential when job application, highlighting a person’s skills, experiences, and qualifications.

Such a business aims to craft a resume that stands out to potential employers, enhancing applicants’ chances of securing an interview.

Day-to-Day Tasks in Running a Resume Writing Business

Client Consultation: Meeting with clients is essential. This can be face-to-face, over the phone, or via video conferencing. During these consultations, the writer gathers information about the client’s work history, skills, and goals.

Research: Stay updated on industry trends and hiring manager preferences. This might include knowing which keywords are vital for specific sectors or understanding the latest resume formats that attract attention.

Writing and Editing: Draft the resume, highlighting the client’s strengths and relevant experience. After the initial draft, editing ensures clarity, precision, and professionalism.

Feedback and Revisions: Once a draft is prepared, it’s shared with the client. They might have feedback or require changes. It’s crucial to incorporate these edits to meet client satisfaction.

Marketing and Networking: For sustained business growth, connecting with professionals, attending industry events, and advertising services is essential.

Continuous Learning: The job market and industry standards change. Stay updated with courses, workshops, or reading materials related to resume writing and career development.

Administrative Duties: Manage appointments, handle billing, and keep track of client records. Efficiency in these tasks ensures smooth business operations.

A resume writing business requires a balance of writing expertise, interpersonal skills, and administrative efficiency.

b.) A Key Points To Succeeding in a Resume Writing Business

Building a Strong Customer Base: In the initial phase, attracting clients can be challenging. Taping into various networks, offering promotional rates, and showcasing testimonials are essential to build trust and credibility.

Fostering Relationships: Strengthen ties with customers, suppliers, and employees. Mutual respect and collaboration pave the way for long-term business relationships.

Aligning Services with Customer Needs: Ensure that the resumes you craft cater to your clientele’s specific needs and aspirations.

Acting on Customer Feedback: Listening is half the job. When clients provide feedback, evaluate and implement suggestions that fit within your business model and enhance service quality.

Prioritizing Customer Service: Remember, satisfied clients become brand ambassadors. Service excellence ensures repeat business and referrals.

Delivering Value: Every resume should give clients a competitive edge in the job market. This tangible value is what will set you apart.

Team Building: Hire individuals who complement your business vision. Their skills and dedication can be game-changers in propelling your business forward.

Staff Management and Well-being: Foster a culture of respect, collaboration, and growth. A motivated team increases productivity and reduces turnover.

Financial Prudence: Monitor cash flow meticulously. Ensure revenue streams are steady and manage expenses judiciously.

Cost Efficiency: While keeping costs in check is vital, never compromise on the quality of your service.

Adapting to Change: The corporate world, technology, and even resume trends evolve. Stay ahead of the curve by being flexible and open to change.

Managing Revenue Fluctuations: There might be peak hiring seasons and slower months. Prepare for these fluctuations by diversifying services or introducing packages.

Navigating Competition: Both new and old competitors will challenge your market position. Stand out by refining your unique selling proposition and staying informed about industry trends.

Strategic Marketing: Raise awareness about your business through targeted advertising. Whether you opt for DIY methods or hire experts, ensure your message resonates with potential clients.

In conclusion, the success of a resume writing business lies in a combination of strategy, adaptability, and a commitment to excellence.

A clear focus on value and relationships will ensure long-term growth and sustainability.

c.) Making Your Resume Writing Business stand out

Brand Identity: Develop a unique brand image, logo, and voice. This consistency helps in easy recognition and establishing trust among potential clients.

Specialization: Consider focusing on specific industries or career stages. Specialized services for tech professionals or executive-level candidates can set you apart.

Workshops and Seminars: Organize free or paid sessions on job search strategies, interview techniques, or personal branding. This not only showcases expertise but also attracts a wider audience.

Personal Touch: Offer personalized consultations or follow-up sessions. It makes clients feel valued and enhances their overall experience.

Digital Presence: A user-friendly website with client testimonials, success stories, and a regularly updated blog can enhance credibility.

Stay Updated: Continually update skills by getting certifications or attending industry-related conferences. This commitment to growth makes a difference.

Partnerships: Collaborate with job search platforms, recruitment agencies, or career counselors. Such partnerships can widen your reach and give you a competitive edge.

d.) Add on Ideas for a Resume Writing Business

LinkedIn Profile Writing: Offer services to optimize LinkedIn profiles. Given the platform’s prominence in professional networking, many job seekers seek help to make their profiles stand out.

Cover Letter Crafting: Many job applications require a compelling cover letter. Offer this as an additional service.

Interview Coaching: Provide mock interview sessions, helping clients prepare for potential questions and boost their confidence.

Career Counseling: Some clients might be uncertain about their career path. Offering sessions to guide them based on their skills and aspirations can be beneficial.

Portfolio Creation: For professionals in creative fields like design or writing, offer services to craft compelling portfolios.

Job Search Strategy: Guide clients on how to look for jobs effectively, the platforms to explore, and how to network.

Custom Templates: Design and sell unique resume templates tailored to specific industries or job roles.

Digital Resumes: With the rise of digital portfolios and personal websites, we offer services to create digital versions of resumes or interactive CVs.

Incorporating these ideas can provide a holistic approach to career support, making your resume writing business a one-stop shop for job seekers.

e.) Resume Writing Business Models

Types of Resume Writing Business Setups and Their Business Models

Freelance Setup This is a one-person operation, often run from home or a small office. The business model revolves around individual projects, with revenue generated per resume or package.

Agency Model An agency typically has multiple writers and might even have specialists for different industries or roles. Revenue is generated through a combination of individual client contracts and corporate tie-ups.

Subscription Model Under this setup, clients pay a recurring fee, either monthly or annually, for ongoing resume updates, consultations, or related services.

Platform-Based Model Businesses operate through an online platform where clients can choose from various templates, input information, and get automated or semi-automated resumes.

The revenue is generated through software subscriptions, one-time fees, or premium offerings.

Franchise Model An established resume writing brand offers its business model, tools, and support to franchisees. In return, the parent company takes a percentage of earnings or a set franchising fee.

Partnership with Recruitment Firms Resume writers partner with recruitment or staffing firms, providing services to job seekers referred by these agencies.

Revenue comes from a commission-based structure or a set fee per resume.

Workshop and Training Model Aside from writing resumes, the business offers workshops, webinars, courses on resume writing, job search strategies, and more.

Revenue is generated through ticket sales, course fees, and supplementary materials.

Choosing the Right Model Choosing the right business model from the beginning is crucial, as switching your model later is more challenging.

Identifying a profitable and high-demand niche for your resume writing business is essential.

f.) Questions You Need to Consider for Your Resume Writing Business

Preparation for Starting a Resume Writing Business

Business Model Decision: What type of resume writing business model are you leaning towards?

Handling of Operations: Will you personally manage all tasks, or is hiring a team on the horizon?

Management Choices: Do you have the vision to steer your business single-handedly, or is there a potential role for a dedicated manager?

Partnerships and Investments: Are partnerships or seeking investors part of your business strategy?

Location of Operations: Are you inclined towards a home-based operation, or do you foresee a dedicated commercial space for your business?

Physical vs. Digital: If considering a tangible location, are you thinking of a brick-and-mortar setup, or will the primary mode of operation be online?

Growth and Vision: What are your aspirations for your resume writing business in the long run?

Service Diversification: Beyond resumes, do you plan to offer related services, like cover letter writing or LinkedIn optimization?

Target Audience: Have you identified a specific demographic or industry you want to cater to?

Pricing Strategy: How do you plan to structure your fees – fixed rates, packages, or customized pricing?

Promotional Tactics: What marketing and advertising strategies do you envision for your business?

Competitive Analysis: Have you surveyed the market to understand how competitors operate and where you can stand out?

Delving into these questions will ensure you’re better equipped to navigate the complexities and nuances of starting a resume writing business.

g.) Pros and Cons of Owning a Resume Writing Business

Pros of Running a Resume Writing Business

Autonomy in Leadership: You can be your own boss, giving you a sense of leadership and direction.

Business Direction: You can call the shots and run the business as you see fit, allowing for a personal touch and unique strategies.

Creative Liberty: You’re free to be creative, especially in crafting resumes, marketing strategies, and business expansion.

Potential Revenue: A successful business can lead to high revenue, making the effort worth the reward.

Flexible Hours: With a robust team, you can set your hours, granting a work-life balance when the business stabilizes.

Control Over Workspace: You have control over your working environment, ensuring a conducive atmosphere for productivity.

Recession-Resilient: People always need jobs, and during economic downturns, the demand for polished resumes might even increase.

Direct Client Interaction: Build strong client relationships, leading to referrals and a robust network.

Skill Enhancement: Constant exposure to various industries and roles can expand your knowledge base and skill set.

Cons of Running a Resume Writing Business

Sole Responsibility: Problems are your responsibility, and finding solutions falls squarely on your shoulders.

Irregular Income: You may not get paid regularly, especially during the initial stages.

Initial Hurdles: Start-up phases can be challenging, from setting up to attracting the first set of clients.

Client Retention: Getting customers and retaining them demands consistent quality and adaptability.

Extended Work Hours: Especially during inception, you may have to put in a lot of extra hours.

Success Pressure: Owning a business comes with the inherent pressure to succeed and meet expectations.

Adapting to Change: Change in resume trends, technology, or market dynamics requires constant adaptability.

Inherent Risks: There are risks in running any business, from financial to reputational.

Specialization Challenges: As industries evolve, staying updated and specialized can demand continuous learning and adaptation.

Balancing Quality and Quantity: Handling multiple clients while ensuring quality can become a juggling act.

In conclusion, while the allure of autonomy and potential revenue from a resume writing business is compelling, weighing the challenges and preparing adequately is essential.

For more, see Pros and Cons of Starting a Small Business.

3. Research

Resume Writing Business Research

Thorough Research: Key to Success

You must conduct thorough research for the resume writing business you intend to open before taking any other action.

With quality information, you will know what you’re getting into. Otherwise, you might find yourself in a situation you don’t expect.

Seek Advice from Experienced Professionals

One way to get the best information is from people experienced in running a resume writing business. They are qualified to give you information you can depend on.

The time you spend with them can be priceless and an opportunity to gain insights from their knowledge and years of experience.

Valuable Resource: Article on Finding the Right Contacts

I have written an article with ideas to help find the right people to contact and approach them in an acceptable and non-threatening way.

The steps go beyond this post, but I strongly suggest you read the article from the link below to understand what you’re getting into.

See An Inside Look Into the Business You Want To Start for all the details.

Target Audience

Overview: Understanding Your Target Audience for a Resume Writing Business

Understanding your target audience is crucial for a resume writing business. When you know your target market, you can tailor your offers to appeal to potential customers.

This knowledge enables you to provide products and services that genuinely interest them, increasing your chances of success.

Target Market Ideas:

Job Seekers
Recent Graduates
Career Changers
Professionals Seeking Advancement
Individuals Looking to Polish Their Resumes
Individuals Returning to the Workforce
Military Veterans Transitioning to Civilian Careers
Freelancers and Gig Workers Seeking Structured Resumes
Executives and Senior-Level Professionals Updating Their CVs
People Seeking Personal Branding and LinkedIn Profile Optimization

For more, see How To Understand Your Target Market.

4. Looking at Financials:

Startup Costs and Financial Overview for a Resume Writing Business

Startup Cost: To ensure a successful launch, accurately estimating the startup costs is essential for a smooth planning phase until the business opens.

Underestimating may lead to financial challenges, delaying the opening, while overestimating might make the venture appear risky. Costs vary based on operation size, location, hiring employees, equipment, and rental or leasing decisions.

Create a comprehensive list of requirements and research prices for an informed estimate.

For more detailed information, refer to my article on Estimating Startup Costs.

Sales and Profit: Sales are influenced by product popularity, service demand, and effective marketing to reach the right audience. Profitability goes beyond per-sale earnings, considering rent, payroll, and other overhead expenses.

Success requires generating sufficient sales to cover monthly costs and salary.

For More, See Estimating Profitability and Revenue

Sample Financial Lists As a Starting Point

Below are three overly simplified sample financial lists to give you a broad overview of the areas to focus on:

SAMPLE Estimated Start-Up Costs for a Resume Writing Business in the USA

Business Licensing and Permits: $50 – $300
Website Design and Hosting: $500 – $5,000
Marketing and Advertising (Initial Campaign): $1,000 – $10,000
Resume Writing Software and Tools: $100 – $1,000
Home Office Setup (if not already set up): $500 – $3,000
Professional Certifications: $200 – $1,500
Initial Office Supplies: $50 – $500

Total Estimated Start-Up Costs: $2,400 – $21,300

SAMPLE Estimated Monthly Expenses for a Resume Writing Business in the USA

Website Maintenance: $20 – $200
Marketing and Advertising: $300 – $3,000
Internet and Phone: $50 – $200
Loan Payments: $100 – $1,000 (assuming a small business loan)
Software Subscription Fees: $10 – $100
Miscellaneous Office Supplies: $20 – $200

Total Estimated Monthly Expenses: $500 – $4,700

SAMPLE Sales and Profit Outline for a Moderately Profitable Resume Writing Business

Assuming:

Average Revenue per Resume: $150
Monthly Sales Volume (Resumes written): 50
Total Monthly Sales Revenue: $7,500
Minus Monthly Expenses (using an average of the above): -$3,100
Monthly Profit: $4,400

Figuring Out Revenue: The revenue was calculated based on an assumed average charge of $150 per resume and an estimated sales volume of 50 resumes per month.

Conclusion:

These are fictitious examples, so you can understand the issues to consider when planning to start your resume writing business.

Adjusting costs makes a significant difference in whether the business will be successful.

A slight shift in profit per sale on high-volume sales will make a difference in your overall profits.

Also, note many new businesses take time to become profitable because it takes building a customer base, building a reputation, and fine-tuning operations.

Your figures will be different. Every situation is different, and many factors come into play.

Research and consider getting professional advice when calculating your business’s startup costs, expenses, and potential revenues and profits.

5. Choosing The Right Business Location

Choosing the Right Location: Key to Success

Location Impact on Success

It can make the difference in whether or not your resume writing business succeeds or fails according to your choice of location.

Avoiding Pitfalls

Operating in a location with no demand for resume writing services will lead to failure even before you launch your business. If you open in an area with too much competition, you will struggle to get a share of the market.

Balancing Demand and Competition

Ultimately, you want a location with demand and an acceptable amount of competition. Another important point is you need something you can afford.

Operating in a highly populated area offers more exposure, but you must ensure your business will be profitable with the extra expense.

On the other hand, an inexpensive area might not generate enough sales.

Considering Home-Based Operations

Another option for some resume writing businesses is operating from home. This works well for online businesses or those with limited customer interaction.

Operating from home can be a starting point; if the business expands, you can move to a commercial location.

Research Carefully

Choosing a location is an important factor in being successful. Research it carefully!

For more about business locations, see Choosing The Best Location for Your Business.

6. Create Your Mission Statement

Overview: The Significance of a Mission Statement for Your Resume Writing Business

Crafting a clear mission statement is vital for your resume writing business as it defines your purpose, keeps you focused, and reminds you of the value you bring to customers and the community.

Examples of Mission Statements for a Resume Writing Business:

“Empowering job seekers with personalized, impactful resumes, unlocking their full potential for greater career opportunities.”
“Committed to delivering professional resumes that highlight individual strengths, propelling clients towards successful career transitions.”
“Enabling career advancement through expertly-crafted resumes, leaving a lasting impression on employers.”

These mission statements express the core objectives of resume writing businesses and their dedication to supporting job seekers in achieving their career goals.

For more, see, How To Create a Mission Statement

7. Creating A Unique Selling Proposition (USP)

Overview: The Importance of Unique Selling Proposition for Your Resume Writing Business

A Unique Selling Proposition (USP) assists in identifying and creating distinctive offerings that set your resume writing business apart from competitors.

Examples of USPs for a Resume Writing Business:

“Guaranteed Interview Success: Our resumes are expertly tailored to showcase your skills and achievements, ensuring a higher chance of landing interviews.”
“Personalized Career Branding: We create unique and compelling personal brands that leave a lasting impression on employers, boosting your career prospects.”
“Industry-Specific Expertise: Our team of professional writers specializes in various industries, providing targeted resumes that resonate with hiring managers.”

8. Choose a Business Name

Choosing the Perfect Name for Your Resume Writing Business

When selecting a name for your resume writing business, aim for something catchy and appropriate.

Opt for a name that is easy to pronounce and memorable since it will likely remain unchanged throughout your company’s ownership.

Ensure the availability of a matching domain name for your online presence and check for any existing business registrations with your desired name.

30 Resume Writing Business Name Ideas:

ProWrite Resumes
CareerCrafters
PrecisionCV
TalentTailors
TopNotch Resumes
AceResume Solutions
SkillfulWords
EliteCareer Pens
ResumeBuilders Inc.
ImpactfulCV
SuccessPath Resumes
CareerGurus
CraftedToWin
ProfessionalEdge Resumes
ImpressHR
ExpertWrite Careers
VisionaryVita
TheResumeWhiz
CareerBoost Creators
SupremeCareerDocs
PrimeWrite Resumes
JobReady Wordsmiths
MasterfulCVs
OptimalJobPro
CareerJunction Writers
StellarSteps Resumes
SkillBridge CVs
JobProspectors
SuccessLink Resumes
ApexCareer Wordsmiths

For more, see the following articles:

9. Register Your Company

Ensuring Your Resume Writing Business is Legal

Starting a resume writing business requires ensuring its legality and proper setup. Consulting with a professional can help you navigate legal complexities, optimize tax benefits, and manage liabilities effectively.

Professional Guidance for Legal Compliance

Consult with a legal or financial professional to ensure your resume writing business is set up correctly and meets all legal requirements. Expert advice can also help you determine the most suitable business structure that aligns with your goals.

Common Types of Business Registrations:

Sole Proprietorship: A simple and individual business structure where you are the sole owner and personally liable for the business.
Limited Liability Company (LLC): Provides liability protection for personal assets and offers flexibility in taxation.
Corporation: A separate legal entity with limited liability for owners but requires adherence to complex regulations.
Partnership: A formal partnership agreement may be necessary to start the business with others.

Permits and Licenses for a Resume Writing Business:

Business License: Required for operating legally within your locality.
Professional License: Check if your state requires specific licenses for resume writers.
Home Occupation Permit: If operating from home, verify if a permit is necessary.
Employer Identification Number (EIN): Needed for tax reporting and hiring employees.
Zoning Permits: Ensure compliance with zoning laws, especially for home-based businesses.
Domain Name Registration: Secure the domain name for your online presence.
Sales Tax Permit: This permit may be necessary if you sell products or additional services.

Understanding and adhering to legal requirements, permits, and licenses will ensure your resume writing business operates legally and with peace of mind.

For more, see the following articles:

Registration:

Business Structures:

Services:

How To Choose a Business Registration Service

10. Create Your Corporate Identity

In the context of a resume writing business, “Corporate ID” or “Corporate Identity” may not be directly applicable. However, we can adapt the content to focus on the importance of a cohesive and professional brand image.

Creating a Professional Brand Identity for Your Resume Writing Business

A strong brand identity is crucial for your resume writing business to stand out.

Components of Your Brand Identity:

Your brand identity encompasses elements such as your logo, business cards, website, stationery, and promotional materials.

Impressing Your Customers:

A consistent and professional design across all these components can leave a lasting impression on new and existing customers. It builds trust and credibility, showcasing your expertise in crafting compelling resumes.

You can see our page for an overview of your logo, business cards, website, and business sign, or see A Complete Introduction to Corporate Identity Packages.

11. Writing a Business Plan

The Importance of a Business Plan for Your Resume Writing Business

Key Document for Funding and Guidance

A business plan is a vital document for your resume writing business, as it aids in acquiring funding and attracting investors.

Moreover, it serves as a guide to keep you on track during startup and when the business is fully operational.

Crafting a Vision for Your Business

Writing a business plan requires time and effort, as it involves creating a vision of your resume writing business when it’s up and running.

Careful planning and detailing are essential for a comprehensive and effective plan.

Clarity and Direction

Once completed, your business plan clearly explains what you need to start and how to operate the business successfully.

Flexible Options for Creation

You have various options when creating your business plan, such as writing it from scratch, hiring a professional, using a template, or employing business plan software.

Regardless of your choice, active participation is crucial, ensuring the plan’s distinctiveness and effective communication of your business’s nature and management.

Adapting and Optimizing

As your resume writing business gains experience, your business plan may evolve. Periodically reviewing and making necessary changes to optimize your plan and operations is advisable for continued success.

A Fictitious Business Plan Example for a Resume Writing

Sample Business Plan: EliteResumePros

I. Executive Summary

Business Name: EliteResumePros
Industry: Professional Resume Writing
Mission: To craft impactful resumes that empower individuals to secure their dream jobs.
Vision: Becoming the go-to digital platform for resume solutions across the United States.

II. Business Objectives

Reach 500 clients by the end of year one.
Achieve a 95% client satisfaction rate in the first 12 months.
Expand service offerings to include cover letter writing and LinkedIn profile optimization by the second quarter.

III. Products & Services

Resume Writing: Tailored for various industries and experience levels.
Resume Review: Detailed feedback for DIY individuals.
Consultation Services: Direct discussions with clients to align resume with career objectives.

IV. Market Analysis

Target Market: Professionals between ages 25 and 50, transitioning between jobs or industries.
Market Trends: Increase in digital job applications and the importance of ATS (Applicant Tracking System) compliant resumes.
Competitive Analysis: Several key competitors with established online platforms, but a gap identified in personalized, niche-specific services.

V. Marketing & Sales Strategy

Digital Marketing: Google Ads, Social Media Advertising, and SEO techniques.
Referral Program: Discounts for clients referring others.
Networking: Webinars, workshops, and collaborations with local employment agencies.

VI. Management & Organization

Founder & CEO: Jane Doe, with 10 years of HR experience.
Lead Resume Writer: John Smith, with 7 years in career coaching.
Marketing Specialist: Emily Brown, with 5 years in digital marketing.

VII. Financial Plan

Startup Costs: Estimated at $8,000 (including website setup, initial marketing, and tools).
Monthly Operational Costs: Estimated at $3,500.
Pricing: Basic package at $100; Premium at $200; Elite at $300.
Projected Revenue: Approx. $15,000/month (assuming 100 packages sold monthly across different price points).

VIII. Future Projections

Introduction of new services (like LinkedIn optimization) by Q2.
Expansion into broader career consultation services by year two.
Potential for franchising or licensing to aspiring resume writers in other regions.

Conclusion:

EliteResumePros is poised to deliver superior resume solutions tailored to modern-day job application requirements.

With a focused approach to quality, client satisfaction, and continued adaptability to market needs, the business anticipates robust growth and a significant market share in the upcoming years.

As with any business endeavor, continuous assessment and iteration of strategies will be integral to sustained success.

For information on creating your business plan, see, How to Write a Business Plan.

12. Banking Considerations

Managing Finances for Your Resume Writing Business

Choosing a Business-Friendly Bank

Consider selecting a nearby bank that caters to business owners.

Having a dedicated business account helps segregate your resume writing business expenses from personal spending. This separation streamlines expense tracking, bookkeeping, and offers proof during tax audits.

Building a Professional Relationship

Developing a strong rapport with your banker is beneficial. They can offer valuable advice, financial services, and streamline application processes, aiding in the smooth operation of your resume writing business.

Accepting Credit and Debit Cards

To enhance payment options for your clients, consider applying for a merchant account or a similar setup to accept credit and debit cards. This provides convenience and flexibility, making it easier for customers to engage your services.

For more, see, How to Open a Business Bank Account. You may also want to look at, What Is a Merchant Account and How to Get One.

13. Getting the Funds for Your Operation

Securing Funding for Your Resume Writing Business

If you need financial assistance to start your resume writing business, consider these tips to acquire the necessary funds.

Exploring Funding Options

There are various funding options available to support your resume writing business. These include traditional lenders, private loans, seeking investors, selling assets, or using collateral.

Meeting with a Loan Officer: Considerations

When meeting with a loan officer, prepare yourself with essential considerations:

Clearly outline your business plan, showcasing its potential for success.
Be ready to discuss how you plan to use the funds and demonstrate financial responsibility.
Have a repayment strategy in place to reassure the lender about your commitment.

Sample List of Documents for a Business Loan Application:

Business plan detailing your resume writing services and target market.
Financial projections for the first few years of operation.
Personal and business tax returns.
Bank statements and financial statements.
Proof of collateral (if applicable).
Resume and background information to highlight your qualifications.

By following these guidelines and being prepared, you can increase your chances of securing funding to launch and operate your resume writing business.

See, Getting a Small Business Loan for more.

14. Software Setup

Software Considerations for Your Resume Writing Business

When choosing software for your resume writing business, thorough research is essential to ensure a smooth implementation. Switching to a new system after your data is already in another program can be cumbersome.

Tips for Evaluating Software:

Research and Compare: Explore different software options and compare their features. Look for solutions that align with your business needs and objectives.
Check for Demos and Reviews: See if a software demo is available. Additionally, read reviews and browse forums to gain insights into others’ experiences with the software.
Financial Management Software: Consider software that helps track expenses and prepare financial documents for tax filing. Consulting with your bookkeeper or accountant can aid in making the right software choice for your accounting needs.

List of Software to Consider:

Microsoft Word – For professional resume creation and editing.
Resume Builder Platforms – Online tools tailored for crafting resumes efficiently.
Applicant Tracking Systems (ATS) – Software that helps manage and organize job applications.
Financial Management Software – Options like QuickBooks or Xero for expense tracking and financial reporting.

Remember to choose software that aligns with your business’s requirements, facilitates seamless operations, and improves overall efficiency.

15. Get The Right Business Insurance

Insurance Considerations for Your Resume Writing Business

Comprehensive Coverage:

Incidents can happen unexpectedly, so having the right insurance coverage is crucial before any business activity occurs.

Protection for Customers, Employees, and Property:

Consider insurance options that safeguard your customers, employees, anyone on the premises, and your business property.

Professional Liability Coverage:

To protect against potential lawsuits, consider investing in professional liability insurance, which can provide financial protection in case of claims related to your resume writing services.

Home-Based Business Considerations:

If you plan to operate or manage your resume writing business from your home, inform your home insurance agent.

Operating a business from home could affect your existing home insurance policy, so it’s essential to understand the implications.

Seek Guidance from an Insurance Broker:

To navigate the complexities of insurance policies and ensure sufficient coverage, partner with a competent insurance broker.

They can guide you in selecting the right insurance solutions tailored to your resume writing business’s needs.

For more, see What to Know About Business Insurance.

17. Physical Setup

Layout: A resume writing business’s physical setup should be carefully planned to ensure a professional and efficient environment.

Organize workstations for writers and staff, along with a welcoming reception area for clients.

Adequate space for meetings and consultations is essential. A well-thought-out layout ensures smooth operations and a positive impression on clients.

Signage: Setting up signage is crucial for a resume writing business. Besides installing your main business sign, add signs to relevant locations, like parking lots, exits, and special areas.

Well-designed signs direct people and demonstrate professionalism in your resume writing operation. Clear signage helps clients find their way and reinforces your brand identity.

Office Setup: An organized office is vital for effectively managing your resume writing business.

As most of your time will be spent in the office, ensure it is fully equipped with everything you need.

A well-arranged workspace boosts productivity and efficiency. Invest in essential office furniture, equipment, and storage solutions to maintain a professional and productive atmosphere.

See, Here are Considerations for The Setup of Your Office, for tips and ideas to make your office work for you. Also, have a look at our article About Company Signs.

18. Creating a Website

The Benefits of Having a Website for Your Resume Writing Business

A website for your resume writing business offers numerous advantages in today’s digital age. It provides a platform to showcase your services, reach a broader audience, and establish credibility.

A website lets potential clients easily find you and learn about your expertise and offerings.

Marketing Potential:

Your website serves as a powerful marketing tool. You can position yourself as an expert by blogging about the resume writing industry and offering valuable tips tailored to your customers.

This builds trust and rapport with your audience, increasing sales and long-term client relationships.

Accessibility and Convenience:

A website ensures your services are accessible 24/7, allowing clients to explore your offerings conveniently. It enhances communication, enabling potential clients to reach out and inquire about your services easily.

Showcasing Your Portfolio:

Your website provides a platform to display your previous work and success stories, demonstrating the quality of your resume writing services and impressing potential clients.

Global Reach:

With an online presence, you can extend your reach beyond local boundaries. Your website attracts clients from various regions, expanding your business opportunities.

Building Brand Identity:

A professionally designed website reinforces your brand identity and portrays your resume writing business as credible and trustworthy.

In conclusion, having a website for your resume writing business increases your visibility and establishes you as an industry expert, leading to enhanced customer trust and potential business growth.

For more, see How to Build a Website for Your Business.

19. Create an External Support Team

Building an External Support Team for Your Resume Writing Business

An external support team of professionals consists of experts who provide valuable advice and services to your resume writing business.

These individuals are not on your payroll but can be engaged on a per-project, contract, or hourly basis.

While you might already collaborate with some of them, recognizing them as part of your team emphasizes their significance and opens doors for more members.

Creating a strong support team takes time, as it involves building professional relationships and finding reliable individuals you can count on.

Some key team members may include an accountant, a lawyer, a financial advisor, a marketing specialist, technical advisors, and consultants.

While having all team members in place from the start is not necessary, continuously working on expanding and strengthening your external support team will prove beneficial in the long run.

With a reliable team, you can seek their assistance whenever needed, ensuring smooth operations and growth for your resume writing business.

For more, see, Building a Team of Professional Advisors for Your Business.

20. Hiring Employees

Staffing Considerations for Your Resume Writing Business

Handling all tasks yourself during the initial stages of your resume writing business can be cost-effective, considering payroll is a significant expense.

However, managing everything alone may become overwhelming as your business grows, leading to decreased efficiency.

Hiring employees or outsourcing services can greatly enhance productivity when you find the right people or partners.

Jobs Needed to Run a Resume Writing Business:

The following are job positions or outsourced services you may want to consider as your resume writing business grows and becomes successful:

Professional Resume Writers: Expert writers to craft compelling resumes tailored to clients’ needs.
Client Relations Specialist: A dedicated professional to handle client inquiries and provide exceptional customer service.
Marketing and Social Media Manager: To promote your business, increase online presence, and attract potential clients.
Administrative Assistant: To manage scheduling, appointments, and administrative tasks, freeing up your time for core activities.
Website Designer/Developer: To maintain and enhance your website, ensuring a user-friendly and engaging online platform.
Content Writer/Blogger: To create relevant and valuable content for your website and social media channels.
Graphic Designer: To design eye-catching visuals and branding materials for your marketing efforts.

As your resume writing business flourishes, considering these roles will contribute to its success and continued growth.

For more, see, How and When to Hire a New Employee.

Points To Consider

Hours of Operation:

The hours of operation for a resume writing business can vary depending on the specific business model and target market.

However, here are some typical hours of operation to consider:

Standard Business Hours:
- Monday to Friday: 9:00 AM to 5:00 PM
- Many resume writing businesses operate during regular business hours on weekdays, as this aligns with clients’ work schedules and professional activities.
Extended Evening Hours:
- Some resume writing businesses offer extended hours, such as staying open until 7:00 PM or 8:00 PM on select weekdays, to accommodate clients who work late or have busy schedules.
Weekend Hours:
- Providing services on weekends can be beneficial for clients who are unable to schedule appointments during the workweek.
Appointment-Only Hours:
- Operating on an appointment-only basis allows flexibility in scheduling and ensures that the resume writing service can cater to clients’ specific needs.
Virtual or Online Services:
- A resume writing business that operates virtually or online may have more flexible hours, as services can be provided remotely to clients in different time zones.

It’s essential to assess the needs of your target market and consider your business’s capacity and resources when determining the hours of operation for your resume writing business.

Being available when your clients are most likely to seek your services will enhance customer satisfaction and business success.

Equipment

A List of Equipment and Supplies to Consider for a Resume Writing Business:

Equipment List for a Resume Writing Business

General Office Setup:

Desk and Ergonomic Chair: Comfortable furniture to support prolonged work.
Computer: Preferably a fast-processing laptop or desktop with adequate storage.
Dual Monitors: For multitasking, such as viewing a resume on one screen and reference material or a template on the other.
Keyboard and Mouse: Ergonomic models can prevent wrist strain during long hours.
Printer and Scanner: For clients requiring hard copies or scanning handwritten notes.
Shredder: To ensure confidential information is disposed of securely.
Backup External Hard Drive or SSD: To ensure no data is lost.
Uninterruptible Power Supply (UPS): To prevent data loss during power outages.

Software and Digital Tools:

Word Processing Software: Such as Microsoft Word or Google Docs.
Resume Design Software: Tools like Canva for designing visually appealing resumes.
Grammar and Spell Checker: Grammarly or similar tools to ensure error-free writing.
Project Management Tools: Tools like Trello or Asana to manage client workflows.
Time Management Apps: RescueTime or Toggl for tracking time spent on projects.
Cloud Storage: Google Drive, Dropbox, or similar for storing and sharing documents.
Video Conferencing Software: Zoom, Skype, or Microsoft Teams for virtual client meetings.

Communication Tools:

Business Phone Line or VoIP System: For clear client communication.
Professional Headset: With noise-canceling features for virtual meetings or calls.

Miscellaneous Tools:

Stationery: Including pens, paper, folders, highlighters, and notepads.
Whiteboard or Corkboard: For brainstorming, outlining, or task tracking.
File Cabinets: For organizing physical client data, if needed.
Lockbox or Safe: For storing confidential information securely.

Branding and Marketing:

Camera: For professional photos or creating promotional videos.
Microphone: For podcasts, webinars, or high-quality voice recordings.

Remember, while this list provides a comprehensive view of potential equipment needs for a resume writing business, not every item may be necessary for all. Assessing what’s crucial for your specific operations and business scale is essential.

Marketing Considerations

Attracting Customers for Your Resume Writing Business

A resume writing business thrives on its customer base, making attracting clients a crucial aspect of success. Initially, gaining visibility may be challenging as your business is new and relatively unknown.

However, building a solid reputation over time will make attracting customers easier, coupled with increased marketing experience.

Marketing your resume writing business is an ongoing effort. The more you invest in effective marketing techniques, the greater your potential for generating revenue.

While hiring a marketing agency or expert is an option, you can also take on the marketing responsibilities yourself.

Simplify your marketing approach by focusing on raising awareness about your business. Seize opportunities as they arise to promote your services and reach potential clients.

Consistent and strategic marketing efforts will help establish your brand and attract the right customers to your resume writing business.

See our article How To Get Customers Through the Door

B2B Ideas

Businesses for Referral Partnerships:

Recruitment Agencies: They’re in direct contact with job seekers who might need a polished resume.
Career Coaching Centers: While they guide on career paths, they can refer to the actual resume writing.
Professional Training Institutes: Individuals upgrading their skills may also want to refresh their resumes.
Local Colleges and Universities: New graduates are potential clients needing their first professional resume.
Co-working Spaces: A hub for freelancers and professionals in between jobs or looking for new opportunities.
Networking Groups: Organizations like BNI or local chambers of commerce.

Rewards for Partnerships:

Offer a Referral Fee for each client referred.
Provide Free Workshops at their premises about resume tips.
Offer Discounts to their staff or members for resume writing services.

Marketing Offers

For New Customers:

First-time Discount: Offer a percentage off for first-time clients.
Bundle Deals: Combine resume writing with a cover letter service for a reduced price.
Free Initial Consultation: Offer a 15-minute consultation to discuss their resume needs.

For Existing Customers:

Loyalty Discounts: After the third order, offer a set percentage off.
Referral Rewards: Give a discount if they refer a new client.
Upgrade Offers: Reduced price for additional services like LinkedIn profile optimization.

Sample Ads

“Land Your Dream Job!” Expert Resume Writing Services Await. Call EliteResumePros Today!
“First Impressions Matter!” Let Your Resume Make the Impact. Talk to Our Experts!
“Outshine the Competition!” Get a Professionally Crafted Resume. Secure Your Interview Slot.
“Unlock New Career Opportunities!” Elite Resume Services Tailored Just for You.
“The Perfect Resume, One Click Away!” Trust the Experts. Elevate Your Career with EliteResumePros.

Simple Marketing Ideas

Local Workshops: Organize workshops in community centers on ‘Resume Building 101’.
Social Media Presence: Regular posts, tips, and client testimonials on platforms like LinkedIn.
Join and Engage in Online Groups: Like local job-seeking groups or professional forums.
Collaborate with Bloggers: Write guest posts on career-focused blogs offering resume tips.
Email Newsletters: Send out monthly newsletters with industry updates, tips, and special offers.

Explore More Marketing Strategies

Head to our marketing section for a comprehensive dive into marketing strategies tailored to your business.

From digital advertising techniques to grassroots community outreach, we cover a range of ideas that can help elevate awareness of your resume writing business.

Remember, the right marketing mix can significantly influence your business’s reach and success.

See our marketing section for articles that will provide ideas to bring awareness to your business.

Skill Set:

Importance of Focusing on Your Skill Set for a Resume Writing Business

It’s crucial to assess if you possess the right skills to run a successful resume writing business. Evaluating your skill set allows you to understand your strengths and areas for improvement.

Adaptability and Learning:

If you lack a specific essential skill, you can learn it or hire someone with expertise in that area.

List of Essential Skills for a Resume Writing Business Owner:

Writing Proficiency: Excellent writing skills to craft compelling and professional resumes.
Communication Skills: Clear communication with clients to understand their needs and expectations.
Industry Knowledge: Stay updated with current resume writing trends and best practices.
Client Relationship Management: Building trust and rapport with clients for long-term partnerships.
Time Management: Efficiently manage multiple resume projects and deadlines.
Attention to Detail: Ensuring accuracy and quality in resume content.
Marketing and Promotion: Ability to promote your services and attract new clients.
Technology Proficiency: Familiarity with resume writing software and online platforms.

Developing and refining these essential skills will position you for success in your resume writing business.

Conclusion

Starting a resume writing business is about more than formatting and bullet points—it’s about helping people tell their stories with clarity and confidence.

By following these steps and delivering real value to your clients, you can build a trusted brand in the career services space.

Focus on quality, results, and building strong client relationships to grow your business steadily over time.

Your path to running a successful and meaningful resume writing business starts here.