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The Setup of Your Office

June 16, 2018 127 views

Image of a man's office on a park benchPart 10 ~ Acey Gaspard’s Guide to Starting a Small Business – Made Simple

Take the Time to Set Your office Up Correctly

Setting up your office takes a lot of consideration. Taking the time to plan will definitely help you get off to a good start.

Options to Consider

Where will your office be located? Do you need to rent office space or can you start your business from home? For a home office, you can get the space from the basement, garage, an extra bedroom, a spare room, the attic, or any suitable area you can use. Naturally, the area where you set up depends on the type of business you have. If you have a walk-in type of business, you won’t want to have clients coming up to your attic.

Your next concern is interruptions. Can you work from home without being interrupted by other family members? Other interruptions include friends dropping by, or other things you usually do at home, like housework, gardening, or here’s a popular one; taking naps during business hours. You might be tempted to take breaks or sneak in your favorite TV show. You have to be strict and know what you can and can’t do before you consider working from home.

If you feel that you won’t be able to work effectively from home, then renting office space is better suited for you. If you want to rent office space and money is tight, you have an option of sharing office space with an established business. In some areas, you may rent office space that allows you to share business essentials such as phones, faxes, and even secretarial services.

Office Equipment

The market today has a huge selection of photocopiers, faxes, phones, computers, and all the necessities to run your business. To begin, make a list of the essential equipment needed to run your business. In the startup phase, it’s important that you keep the features to a minimum. You won’t need all the bells and whistles.

On the other hand, you don’t want to purchase equipment that won’t do the job effectively. You have to decide upon a balance here. Also, keep in mind that because of emerging technology, business equipment becomes obsolete very quickly. You could pay $3,000 for an item now that may be worth only $300 in a short time. The purchasing decision with regard to quickly depreciating equipment is easy: purchase the best solution for the job and nothing more.

Another issue with office equipment is deciding whether it’s better to purchase or to lease. You may want to run it by your accountant or bookkeeper to find out what’s best for your situation.

Office Furniture

Your office furniture does not become obsolete as quickly as your office equipment. It may last you for years. The furniture you purchase or lease must be right for you.

For example, your desk has to be right for you. You may want a desk with a lot of drawers, a hutch, and shelving space, or you may want a simple desk. This is a matter of preference. My point is that the desk has to feel right for you because if you’re uncomfortable with your desk, then, at a subconscious level, you won’t perform at your best.

Getting Help

Setting up your office takes effort and planning. You can get help from someone who’s good in design. Also, remember that you need a lot of space for storage to stay organized!

Regulation

Depending on your location and the type of business you’re operating, there are certain regulations for the physical setup. So be sure to look into this matter before setting up your business.

For example, if you’re running a website design business from your home office and your clients are all from the Internet, then you have a lot fewer regulations than you would if you had people coming into your office. Check with your local municipality.

Another key issue regarding regulations is insurance. Check with your insurance agent to ensure that you’re properly insured. In some cases, failure to report your home office will result in voiding your home insurance.

That’s The Basics

Well, that’s it for the basic setup of your office. Make your office pleasant and comfortable for you, and you’ll enjoy working there and be more productive and happier.

Action Steps to Have the Best Physical Setup for Your office
  • Find out if you need to rent space for your business or if a home office will do.
  • When establishing a home office, evaluate whether it provides the best and most productive environment for you (e.g., no interruptions).
  • To find office spaces for rent or lease, check your local Classified Ads.
  • When opting to rent space, find out how you can do this cost-effectively (e.g., co-renting space, sharing office facilities, etc.).
Important Points to Have the Best Physical Setup for Your office
  • Even if you can set up a home office, consider if it is the best place for your business.
  • For office equipment, go for equipment that gets the job done; no more, no less.
  • For office furniture, choose what best suits you.
  • Don’t be shy in seeking the help of others.
  • Don’t forget to check regulations in your area before you set up your home office.

Acey Gaspard’s Guide to Starting a Small Business  – Table of Content 

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